User Agreements

Effective Date: 6 October, 2022

1. Who May Use the Services

The Xenvent Terms of Service apply to Your use of and access to the Xenvent EventSpaceTM website accessible via a website portal and services accessible via such portal (collectively, the “Services”). You may use the Services only if You agree that these Terms of Service form a binding contract between You and Xenvent (“Agreement”). The Agreement includes the Terms of Service along with the Privacy Policy and the Community Guidelines both linked below and hereby expressly incorporated herein.

This Agreement is meant only for, and is only valid with, individuals and cannot be accepted on behalf of a company, organization, government, or other entity other than an individual (“Corporate Entity”). If a Corporate Entity is interested in using the Services, a request for such access may be sent to Xenvent at: accounts@eventspace.com.

BY CLICKING/CHECKING THE “I AGREE” BUTTON/BOX, PROVIDING YOUR ELECTRONIC SIGNATURE DURING REGISTRATION, ACCESSING THE XENVENT EVENTSPACETM WEBSITE PORTAL, OR BY UTILIZING THE SERVICES, YOU AGREE TO BE BOUND BY THE TERMS AND CONDITIONS OF THE AGREEMENT.

2. Privacy

Your use of the Services is subject to Xenvent’s Privacy Policy, which describes how Xenvent handles the information You provide to Xenvent when You use the Services. You understand that through Your use of the Services You consent to the collection and use (as set forth in the Privacy Policy) of this information, including the transfer of this information within the United States for storage, processing and use by Xenvent and its affiliated companies. Note that Xenvent may contact You via the email address or phone number associated with Your account regarding Your use of the Services regardless of whether You have opted out of receiving marketing communications or notices.

3. Use of the Services

Xenvent will provide You non-exclusive access to the Services in accordance with this Agreement along with updates and changes to the Services which Xenvent may make from time to time (in Xenvent’s sole discretion). Please review the Community Guidelines which are part of the Agreement and outline what is prohibited on the Services. You may use the Services only in compliance with this Agreement (including the Terms of Service and the Community Guidelines) and all applicable Laws (as defined below). Use of the Services is void where prohibited.

You are responsible for Your use of the Services and for any content or data You provide, display, submit, post, upload, transmit, or otherwise make available to or through the Services or use with the Services (“Content”). This responsibility includes compliance with applicable local, state, federal, and international laws, statutes, rules, orders, judgments, ordinances, and regulations (“Laws”). You should only provide Content that You are comfortable sharing with others and only where You have obtained all necessary and complete written consent for any third-party Intellectual Property Rights (as defined below) including copyright rights, trademark rights, and rights of publicity.

You may be able to record certain events or activities in the Services, and You are responsible for compliance with all recording Laws. You give Xenvent consent to store recordings for any or all events or activities that You join if such recordings are stored in Xenvent’s systems. You will receive a notification (visual or otherwise) when recording is enabled. If You do not consent to being recorded, You can choose to leave the event or activity.

Beta Services

Xenvent may, from time to time, offer access to services that are classified as Beta Services. Access to and use of Beta Services are subject to a Beta Services Agreement, where such Beta Services Agreement shall control to the extent that any provision of this Agreement conflicts with the terms of the Beta Services Agreement. Xenvent makes no representations that a Beta Service will ever be made generally available and reserves the right to discontinue or modify the Beta Services at any time without notice. Beta Services are provided AS IS, may contain bugs, errors, or other defects, and are subject to all of the limitations in this Agreement. Your use of a Beta version is at Your sole risk.

Other Users’ Content

Any use of or reliance on any Content or materials posted via the Services or obtained by You through the Services is at Your own risk. Xenvent does not endorse, support, represent, or guarantee the completeness, truthfulness, accuracy, or reliability of any Content or communications available via the Services or endorse any opinions expressed via the Services. You understand that by using the Services, You may be exposed to Content that might be offensive, harmful, inaccurate, or otherwise inappropriate, or in some cases, postings that have been mislabeled or are otherwise deceptive. All Content is the sole responsibility of the person who originated such Content. Xenvent may not monitor or control the Content posted via the Services and cannot take responsibility for such Content.

Changes to the Services

Xenvent is always striving to improve the Services. In order to do so, Xenvent needs to measure, analyze, and aggregate how users interact with the Services (including the Content), such as usage patterns and characteristics of Xenvent’s user base. Xenvent collects and uses analytics data regarding the use of the Services, which is owned by Xenvent.

Xenvent (in its sole discretion) may make changes to the Services from time to time, including fixing what Xenvent deems to be potential bugs as well as maintaining or eliminating some features of the Services. While Xenvent will make reasonable efforts to ensure that any changes are implemented without any disruption to You, there is a chance that there may be some disruption to Your access to or use of the Services.

Xenvent’s Ownership

The Services are online, subscription-based services accessible via a webpage browser portal, and no copies of Xenvent’s software (whether executable or source code) will be provided as part of the Services. Xenvent does not convey any rights of ownership to You in or to such software or the Services.

The Services are protected by intellectual property rights, which includes patent, copyrights, trademarks, service marks, rights of publicity, user interface designs, confidential and proprietary information, trade secrets, derivative works, know how, algorithms, formulae, database rights, moral rights, computer programs, proprietary software, domain name rights, and other intellectual property rights (collectively “Intellectual Property Rights”) which are protected by Laws of the United States and other countries. To be clear, nothing in this Agreement gives You a right to use the Xenvent name or any of the Xenvent trademarks, logos, domain names, or other distinctive brand features. All worldwide right, title, and interest in and to the Services, all improvements and updates to the Services, and all corresponding Intellectual Property Rights (excluding Content provided by users) are and will remain the exclusive property of Xenvent and its licensors. Any right not expressly granted to You in this Agreement is reserved by Xenvent. Any feedback, comments, problems, ideas for enhancements, and suggestions You may provide regarding such Intellectual Property Rights, Xenvent, or the Services (collectively “Feedback”) is entirely voluntary, and Xenvent will own the Feedback and make use of the Feedback as Xenvent sees fit and without any obligation or payment to You. In consideration for providing You access to the Services and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, You agree to assign and do hereby assign to Xenvent all worldwide right, title, and interest in and to the Feedback and all corresponding Intellectual Property Rights therein including patents, copyrights, confidential information, trade secrets, and trademarks.

You acknowledge that the Services are proprietary and confidential information of Xenvent and its licensors (“Xenvent Confidential Information”) and included in Xenvent’s Intellectual Property Rights. You agree to hold such information in confidence, to not disclose or otherwise make such information available to third parties, to use such information only in accordance with the provisions of this Agreement, and to undertake reasonable efforts to maintain secrecy of such information. The confidentiality and limited use obligations for the Xenvent Confidential Information shall survive during the term of this Agreement and for a period of five (5) years (or in the case of trade secrets until such time as the information no longer possesses the quality of a trade secret, whichever is longer). However, You may disclose Xenvent Confidential Information where required by Law, provided that You notify Xenvent of any such use or requirement prior to disclosure in order to allow Xenvent an opportunity to seek a protective order to prevent or limit disclosure of the information to third parties. Moreover, Xenvent Confidential Information shall not be deemed to include information that: (a) is or becomes lawfully within the public domain through no act of You in breach of this Agreement; (b) was lawfully in the possession of You without any restriction on disclosure prior to its disclosure hereunder; (c) is lawfully received by You from another source subsequent to the Effective Date without any restriction on disclosure; or (d) is deemed in a signed writing by Xenvent to no longer to be Xenvent Confidential Information.

Restrictions

The Services are not intended for use by any individuals under the age of fourteen (14), and any such use is expressly prohibited.  The Services are not designed or licensed for use in safety-critical or hazardous environments requiring fail-safe controls, including operation of nuclear facilities, aircraft navigation/communication systems, air traffic control, medical treatment, life support, or weapons systems. The Services shall not be used for or in any safety-critical or high-risk environment.

You may not allow access to or provide copies of the Services, or assign, sublicense, rent, distribute, sell, or otherwise transfer the Services or any rights in the Services in any form to any other party including virtual or actual hosting, commercial time-sharing, or rental. You will not work around any technical limitations in the software that provides You access to or allows You to use the Services. You will not undertake any efforts: (a) to copy, analyze, modify, prepare derivative works, remove, destroy, convert, translate, decompile, disassemble, create, or attempt to recreate or replicate, by reverse engineering or otherwise, any portion of the Services or the systems and software programs that provide You access to or allow You to use the Services (including without limitation any source code, object code, underlying structure, ideas, know-how, algorithms), (b) to modify or adapt the Services in any way, (c) to conduct an infringement or competitive analysis of any part of the Services, (d) to use the Services to create a derivative or competitive work (in whole or in part), or (e) to allow, encourage, or assist others to do any of the above.

Further, You may not do any of the following while accessing or using the Services: (i) access, tamper with, or use non-public areas of the Services, Xenvent’s computer systems, or the technical delivery or storage systems of Xenvent’s providers; (ii) probe, scan, or test the vulnerability of any system or network or breach or circumvent any security or authentication measures; (iii) access or search or attempt to access or search the Services by any means (automated or otherwise) other than through currently available, published interfaces that are provided by Xenvent (and only pursuant to the applicable terms and conditions); (iv) forge any TCP/IP packet header or any part of the header information in any email or posting, or in any way use the Services to send altered, deceptive, or false source-identifying information; (v) engage in activity that is illegal, fraudulent, false, misleading, libelous, threatening, obscene, indecent, or that violates any applicable Law, or (vi) interfere with or disrupt (or attempt to do so) the access of any user, host, or network, including, without limitation, sending a virus, overloading, flooding, spamming, or mail-bombing the Services, or scripting the creation of Content in such a manner as to interfere with or create an undue burden on the Services.

4. Your Content

Your Content includes any of Your incorporated audio, photos, and videos, and You retain all rights that You hold in Your Content.

Xenvent reserves the right to remove Content that violates the Community Guidelines or another party’s Intellectual Property Rights, including, copyright or trademark violations or other misappropriation, impersonation, unlawful conduct, or harassment.

If You believe that Your Content has been copied in a way that constitutes copyright infringement, please report this by contacting Xenvent’s designated copyright agent at:

Xenvent Technologies LLC
Attn: Copyright Agent
606 Alamo Pintado, Ste 3-108
Solvang, CA 93463
Reports: copyright@eventspace.com

For any other violations of Your Content, please contact Xenvent at:  copyright@eventspace.com

Content License

By providing, displaying, submitting, posting, uploading, transmitting, or otherwise making available Your Content to or through the Services or using Your Content with the Services (included in “Your Content”), You grant Xenvent a limited, non-exclusive, royalty-free, worldwide license (with the right to sublicense) to collect, use, copy, reproduce, process, store, transmit, adapt, modify, transform, translate, curate, perform publicly, publish, display, distribute, and create derivative works of such Content in any and all media or distribution methods now known or later developed (“Content License”). The Content License authorizes Xenvent to make Your Content available to other users of the Services and to let others do the same.

You agree that the Content License includes the right for Xenvent to provide, promote, and improve the Services, to store Your Content on the systems of Xenvent as well as hosted service providers or data centers used by Xenvent, to access Your account, and to make Your Content available to other users, companies, or organizations for the broadcast, distribution, promotion, or publication of such Content. Xenvent also has guidelines for how others can interact with Your Content via the Services, and Xenvent may modify or adapt Your Content as it is distributed, syndicated, published, or transmitted by Xenvent and Xenvent’s partners and/or make changes to Your Content in order to adapt such Content to different media. Such additional uses by Xenvent, or other users, companies, or organizations is made with no compensation paid to You with respect to such Content, as Your access to and use of the Services is hereby agreed as being sufficient compensation for the use of such Content and grant of rights herein.

You represent and warrant that You have, or have obtained, all rights, licenses, consents, releases, permissions, powers, and authorities necessary to grant the rights granted herein for Your Content, including any Content that You provide, display, submit, post, upload, transmit, or otherwise make available to or through the Services or use with the Services, and that by doing so does not violate or infringe the rights of any third party. You agree that such Content will not contain material subject to copyright or other Intellectual Property Rights unless You have the necessary permission or are otherwise legally entitled to make available the material and to grant Xenvent the Content License and other rights described above.

Under no circumstances will Xenvent be liable in any way for: (a) any Content that is transmitted or viewed while using the Services, (b) any errors or omissions in the Content, or (c) any loss or damage of any kind incurred as a result of the use of, access to, or denial of access to any Content. Although Xenvent is not responsible for any Content, Xenvent may delete any Content, at any time without notice to You if Xenvent reasonably believes that any Content violates any provision of this Agreement or any Law.

5. Your Account

You will need to register and create an account to use the Services. To register/create an account and to access and use the Services, You must live and reside in the United States and be at least fourteen (14) years old. You will be required to provide information about Yourself during the registration and You agree to provide accurate information. Usernames are granted to individual, named persons, and they may not be shared. You are responsible for safeguarding Your account, and You should use a strong password and limit its use only with this account. You should keep Your password confidential and not disclose it to anyone. You are entirely responsible for the accuracy of any data You provide during registration, in Your account, and while using the Services (including Your Content), and Xenvent has no liability for any errors or omission in such data. Xenvent cannot and will not be liable for any loss or damage arising from Your failure to comply with the above. 

Xenvent has no obligation to monitor Your use of the Services. Nonetheless, if Xenvent deems any action is necessary based on Your violation of this Agreement (including violation of the Community Guidelines or in response to takedown requests that Xenvent receives), Xenvent may: (1) remove Your Content from the Services, (2) suspend Your account, (3) suspend Your access to the Services, and/or (4) terminate this Agreement. Xenvent will attempt to generally alert You if Xenvent takes such action and give You a reasonable opportunity to cure Your breach or violation. But if Xenvent determines that Your actions endanger the operation of any portion of the Services or other users’ operation of the Services or are in potential violation of any Laws, Xenvent may suspend Your access to the Services and/or remove Your Content from the Services immediately without notice. You will continue to be charged for the Services during any suspension period, and Xenvent has no liability to You for removing or deleting Your Content or from suspending Your access to any Services. Xenvent may also remove or refuse to make available any of Your Content on the Services, suspend or terminate users, and reclaim usernames without any liability to You.

Xenvent may access, read, preserve, and disclose any information to: (i) satisfy any applicable Law, legal process, or governmental request, (ii) enforce the terms of this Agreement, including investigation of potential violations hereof, (iii) detect, prevent, or otherwise address fraud, security, or technical issues, (iv) respond to user support requests, or (v) protect the rights, property, or safety of Xenvent and its users.

You can control most communications about the Services from within Your account. Xenvent may need to provide You with certain communications, such as service announcements, administrative messages, and notices. These communications are considered part of the Services, and You may not be able to opt-out from receiving them. If You added an email address or phone number to Your account and You later change or deactivate that email address or phone number, You must update Your account information to help prevent Xenvent from communicating with anyone who acquires Your old email or phone number.

Ending The Agreement

You may end Your legal agreement with Xenvent at any time by deactivating Your accounts and discontinuing Your use of the Services. The Privacy Policy explains what happens to Your protected information.

Xenvent may suspend or terminate Your account, cease providing You with all or part of the Services, remove Your Content, terminate an event, or end Xenvent’s legal agreement with You at any time, including in situations where: (i) You have violated the Community Guidelines or other terms of this Agreement; (ii) You have violated others’ Intellectual Property Rights, (iii) Xenvent has received a takedown request related to Your account or Your Content, (iv) You created risk or possible legal exposure for Xenvent; (v) Your account should be removed due to unlawful conduct, (vi) Your account should be removed due to prolonged inactivity; (vii) Xenvent’s provision of the Services to You is no longer commercially viable (in Xenvent’s sole discretion); or (viii) Xenvent is requested to or directed to do so by any competent court, regulatory authority, or law enforcement agency. Xenvent will make reasonable efforts to notify You of such activity via the email address associated with Your account or via a notification the next time You attempt to access Your account, depending on the circumstances. If Xenvent suspends or terminates Your account, ceases providing You with all or part of the Services, removes Your content, or terminates an event, Xenvent may, in its sole discretion, also terminate this Agreement. Any such suspension or termination will be in addition to, and without limitation of, any enforcement action that Xenvent may take against You pursuant to this Agreement. In such instances You may lose the benefits of Your Services and You will not be eligible for a refund for any amounts You have paid (or pre-paid) for the Service. If You believe Your account was terminated in error, You can file an appeal contacting: appeal@eventspace.com.

Upon termination of this Agreement, Your access to and use of the Services will end. For the avoidance of doubt, the terms of the Agreement survive the deactivation or termination of Your account, including Your confidentiality obligations, the Content License, and Your indemnification obligations.

6. System Requirements

Xenvent can create and modify limits on use of the Services and storage within the Services (in Xenvent’s sole discretion) at any time for any user.

You are responsible for using proper devices, video cameras, speakers, microphones, Internet connectivity, and software to access the Services, which include an Internet-accessible device, an approved website browser (that is Chrome, Safari, Firefox, and Opera), user accounts that may interface with the Services (such as Zoom, LinkedIn, or Google) as well as high-speed Internet access (collectively “User Systems”), all of which may be subject to fees by other companies and may need to be updated or upgraded from time to time. You are responsible for all costs related to obtaining and maintaining the User Systems. Xenvent is not responsible for any disruption or non-access to the Services due to any of the User Systems.

Use of the Services necessarily involves transmission of the data and other Content over networks as well as storage on systems that are not owned, operated, or controlled by Xenvent. To the maximum extent permitted by applicable Law, Xenvent is not responsible for any data or Content lost, altered, intercepted, or stored across such networks or on such systems. Xenvent cannot guarantee that Xenvent’s security procedures will be error-free, that transmissions using the Services will always be secure, or that unauthorized third parties will never be able to defeat Xenvent’s security measures or those of Xenvent’s third-party service providers.

7. Fees for the Services

Xenvent allows You to create an account and access and use the Services in exchange for Your payment of a recurring monthly or annual fee as indicated during the registration process (“Subscription Fees”). By entering into this Agreement, You are agreeing to pay the Subscription Fees throughout the term of this Agreement and to comply with the terms of this Agreement. If You do not agree to pay the Subscription Fees, then You may not use or access any of the Services. Each payment of a Subscription Fee applies to a single account and cannot be transferred to another account. Xenvent reserves the right to refuse to accept the payment of Subscription Fees in Xenvent’s sole discretion.

All payments for Subscription Fees are final and not refundable or exchangeable, except as required by applicable Law. As noted in this Agreement, Xenvent makes no guarantee as to the nature, quality, or value of the Services or the availability thereof. Refunds or credits are not provided for any unused or partially used Subscription Fees (for example, a partially used subscription period).

You are responsible for and agree to pay any applicable taxes, duties, tariffs, and fees related to the Subscription Fees, including those required to be paid to either Xenvent or the Payment Processor. These taxes may include, but are not limited to, value added tax, goods and services tax, sales tax, withholding tax, and any other applicable taxes. Depending on Your location, Xenvent may be responsible for collecting and reporting information related to transaction taxes arising from Your payment of Your Subscription Fees. You grant Xenvent permission to provide Your account and personal information to relevant tax authorities to fulfill Xenvent’s tax collection and reporting obligations.

The prices for the Subscription Fees are subject to change from time to time in Xenvent’s sole discretion. Any updated Subscription Fees will take effect at the start of the next subscription period following the effective date of the price change. As noted below, Xenvent will try to notify You of material changes to the price of the Subscription Fees. If You do not agree with any price change, You have the right to reject the change by discontinuing Your use of the Services and ending Your legal agreement with Xenvent prior to the price change going into effect.

Xenvent may make various payment methods available from time to time and currently allows for web payments using a third party payment processor, Stripe, Inc. (www.stripe.com) (“Payment Processor”). When You make a payment, You explicitly agree: (i) to pay the price listed for the Subscription Fees, along with any additional amounts relating to applicable taxes, credit card fees, bank fees, foreign transaction fees, foreign exchange fees, and currency fluctuations; and (ii) to abide by any relevant terms of service, privacy policies, or other legal agreements or restrictions (including additional age restrictions) imposed by the Payment Processor. Any private personal data that You provide in connection with Your use of the Subscription Fees including, without limitation, any data provided in connection with payment, will be processed in accordance with Xenvent’s Privacy Policy. Xenvent may share Your payment information with the Payment Processor to process payments; prevent, detect, and investigate fraud or other prohibited activities; facilitate dispute resolution such as chargebacks or refunds; and for other purposes associated with the acceptance of credit and debit cards. It is Your responsibility to make sure Your banking, credit card, and/or other payment information is up to date, complete, and accurate at all times. If You make a payment for a Monthly Subscription Fee, Xenvent may receive information about Your transaction such as when it was made, when a subscription is set to expire or auto-renew, what platform You made the purchase on, and other information. Xenvent will not be responsible or liable for any errors made or delays by the Payment Processor, Your bank, and/or Your credit card company.

8. Indemnification

You agree to defend, indemnify, and hold harmless Xenvent from and against any loss, cost, liability, claim, demand, suit, cause of action, settlement, payment, costs, expense, interest, award, judgment, or damage, including litigation expenses and attorneys’ fees (collectively “Loss”) arising from or relating to any allegation, threat, demand, claim, or lawsuit (collectively “Claim”) arising from or relating to Your use of the Services, Your violation of this Agreement, Your violation of any applicable Law, or the infringement or violation by You of any Intellectual Property Rights or other right of any other person or entity, including any Claim brought by a third party alleging that Your Content, Xenvent’s use of Your Content, or Your use of Your Content, infringes or misappropriates the Intellectual Property Rights of a third party.

Xenvent shall notify You promptly of any Claim; provided, however, that any delay in such notice shall not relieve You of Your indemnification obligations, except insofar as You can show that such delay actually and materially prejudiced You.

9. Disclaimers, Waivers, Limitations of Liability, and Binding Arbitration

 Services are Available "AS IS"

YOUR ACCESS TO AND USE OF THE SERVICES OR ANY CONTENT ARE AT YOUR OWN RISK. YOU UNDERSTAND AND AGREE THAT THE SERVICES ARE PROVIDED TO YOU ON AN “AS IS” AND “AS AVAILABLE” BASIS. ANY CONTENT, MATERIAL, OR DATA DOWNLOADED, ACCESSED, OR OTHERWISE OBTAINED THROUGH THE USE OF THE SERVICES IS AT YOUR OWN DISCRETION AND RISK, AND YOU WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGE TO YOU RESULTING FROM THE USE OF THE SERVICES. THE ENTIRE RISK ARISING OUT OF ACCESS TO OR USE OF THE SERVICES REMAINS WITH YOU. XENVENT CANNOT GUARANTEE AND DOES NOT PROMISE ANY SPECIFIC RESULTS FROM ACCESS TO OR USE OF THE SERVICES.

WITHOUT LIMITING THE FOREGOING, TO THE MAXIMUM EXTENT PERMITTED UNDER APPLICABLE LAW, XENVENT, ITS AFFILIATES, RELATED COMPANIES, LICENSORS, SUPPLIERS, CONTRACTORS, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND REPRESENTATIVES (COLLECTIVELY THE “XENVENT ENTITIES”) EXPRESSLY DISCLAIM ANY AND ALL WARRANTIES AND CONDITIONS OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR ARISING UNDER A COURSE OF DEALING OR CUSTOM IN THE INDUSTRY, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. TO THE MAXIMUM EXTENT PERMITTED UNDER APPLIABLE LAW, THE XENVENT ENTITIES MAKE NO WARRANTY OR REPRESENTATION AND DISCLAIM ALL RESPONSIBILITY AND LIABILITY FOR: (I) THE COMPLETENESS, ACCURACY, QUALITY, SUITABILITY, AVAILABILITY, TIMELINESS, SECURITY, OR RELIABILITY OF THE SERVICES, ANY CONTENT, OR ANY INFORMATION OBTAINED THROUGH OR ACCESSED VIA THE SERVICES; (II) ANY RESULTS THAT MAY BE OBTAINED FROM OR ACCESSED VIA THE USE OF THE SERVICES, (III) ANY HARM TO YOUR COMPUTER SYSTEM, LOSS OR CORRUPTION OF DATA, OR OTHER HARM THAT RESULTS FROM YOUR ACCESS TO OR USE OF THE SERVICES, ANY CONTENT, OR ANY INFORMATION OBTAINED THROUGH THE SERVICES; (IV) THE DELETION OF, OR THE FAILURE TO STORE OR TO TRANSMIT, ANY CONTENT OR OTHER COMMUNICATIONS MAINTAINED BY OR MADE THROUGH THE SERVICES; (V) WHETHER THE SERVICES WILL MEET YOUR REQUIREMENTS OR EXPECTATIONS, WILL BE AVAILABLE ON AN UNINTERRUPTED, SECURE, TIMELY, OR ERROR-FREE BASIS, THAT ERRORS WILL BE CORRECTED, OR THE SERVICES WILL OPERATE IN COMBINATION WITH ANY OTHER HARDWARE, SOFTWARE, SYSTEM, OR DATA, (VI) WHETHER THE SERVICES (OR ANY SERVERS THAT MAKE THE SERVICES AVAILABLE) ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS, AND (VII) DELAYS, INTERRUPTIONS, SERVICE FAILURES, AND OTHER PROBLEMS INHERENT IN USE OF THE INTERNET AND ELECTRONIC COMMUNICATIONS OR OTHER SYSTEMS. NO ADVICE OR INFORMATION, WHETHER ORAL OR WRITTEN, OBTAINED FROM THE XENVENT ENTITIES OR THROUGH THE SERVICES, WILL CREATE ANY WARRANTY OR REPRESENTATION NOT EXPRESSLY MADE HEREIN. THE DURATION OF STATUTORILY REQUIRED WARRANTIES, IF ANY, SHALL BE LIMITED TO THE SHORTEST PERIOD PERMITTED BY LAW.

No Special Damages

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE XENVENT ENTITIES SHALL NOT BE RESPONSIBLE OR LIABLE FOR ANY LOSS OF USE, GOODWILL, OR DATA, INACCURATE DATA, FAILURE OF SECURITY MECHANISMS, INTERRUPTION OF BUSINESS, COSTS OF DELAY, INDIRECT, EXEMPLARY, SPECIAL, PUNITIVE, INCIDENTAL, RELIANCE, OR CONSEQUENTIAL DAMAGES OF ANY KIND (INCLUDING, WITHOUT LIMITATION, LOST BUSINESS, LOST REVENUES, OR LOST PROFITS) OR ANY OTHER INTANGIBLE LOSSES, WHETHER INCURRED DIRECTLY OR INDIRECTLY, REGARDLESS OF THE FORM OF ACTION, OR ANY LOSS OR DAMAGE RESULTING FROM: (I) YOUR ACCESS TO OR USE OF OR INABILITY TO ACCESS OR USE THE SERVICES; (II) ANY CONDUCT OF ANY THIRD PARTY ACCESSING OR USING THE SERVICES, INCLUDING WITHOUT LIMITATION, ANY DEFAMATORY, OFFENSIVE OR ILLEGAL CONDUCT OF OTHER USERS OR THIRD PARTIES; (III) ANY CONTENT OF ANY THIRD PARTY ACCESSIBLE VIA THE SERVICES; (IV) ANY CONTENT OBTAINED FROM THE SERVICES; OR (V) UNAUTHORIZED ACCESS, USE, OR ALTERATION OF YOUR TRANSMISSIONS OR CONTENT.

Limitation of Liability

IN NO EVENT SHALL THE AGGREGATE, CUMULATIVE LIABILITY OF THE XENVENT ENTITIES TO YOU EXCEED THE GREATER OF ONE HUNDRED UNITED STATES DOLLARS (U.S.D. $100.00) OR THE AMOUNT YOU PAID XENVENT, IF ANY, IN THE SIX (6) MONTHS PRECEDING THE EVENT OR CIRCUMSTANCES GIVING RISE TO SUCH CLAIM. NO SUPPLIERS OF ANY THIRD-PARTY COMPONENTS OR DATA INCLUDED IN THE SERVICES WILL BE LIABLE TO YOU FOR ANY DAMAGES WHATSOEVER. THE LIMITATIONS OF THIS SUBSECTION SHALL APPLY TO ANY THEORY OF LIABILITY, WHETHER BASED ON WARRANTY, CONTRACT, STATUTE, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE OR ANY MATTER BEYOND XENVENT’S REASONABLE CONTROL, AND WHETHER OR NOT THE XENVENT ENTITIES HAVE BEEN INFORMED OF THE POSSIBILITY OF ANY SUCH DAMAGE, AND EVEN IF A REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE.

Binding Arbitration

THE PARTIES AGREE TO SUBMIT ANY DISPUTE, CONTROVERSY, OR PROCEEDING BASED UPON OR ARISING UNDER THIS AGREEMENT OR CONCERNING OR RELATED TO THE SERVICES (WHETHER BASED ON BREACH OF CONTRACT, TORT, STATUTE, REGULATION, DUTY, OR ANY OTHER THEORY) TO BINDING ARBITRATION ADMINISTERED BY THE AMERICAN ARBITRATION ASSOCIATION (“AAA”) AND PURSUANT TO THE RULES AND PROCEDURES OF THE AAA COMMERCIAL RULES (“RULES”).  The arbitration shall be conducted by one (1) arbitrator selected in accordance with the Rules.  The arbitrator must: (a) follow all applicable substantive Law; (b) follow applicable statutes of limitations; (c) honor valid claims of privilege; and (d) issue a written decision including the reasons for the decision and any award. The arbitrator may award damages, declaratory or injunctive relief, and costs (including reasonable attorneys’ fees). Judgment upon the award rendered by the arbitrator may be enforced and entered in any court with jurisdiction to do so, and each of the Parties irrevocably consents to the exclusive jurisdiction and venue of any federal or state court within the County of Santa Barbara, in the State of California in connection with entering such judgment upon the award, and each of the Parties consents and agrees that jurisdiction and venue for any proceeding for such entering shall lie exclusively with such courts.

Waiver of Class Action

THE PARTIES AGREE TO RESOLVE ALL DISPUTES ON AN INDIVIDUAL BASIS, AND THE PARTIES EXPRESSLY WAIVE ANY RIGHT TO BRING ANY ACTION, LAWSUIT, OR PROCEEDINGS AS A CLASS ACTION OR COLLECTIVE ACTION, PRIVATE ATTORNEY GENERAL ACTION, OR WITH ANY OTHER PARTY IN WHICH ANY PARTY ACTS OR PROPOSES TO ACT IN A REPRESENTATIVE CAPACITY.  

10.  General

If Xenvent needs to contact You or provide You any notices, Xenvent will use the email address You have provided for Your account.

This Agreement (including the Terms of Service, the Privacy Policy, and the Community Guidelines) is the complete and exclusive statement of the mutual understanding of the Parties and it supersedes and cancels all previous written and oral agreements and communications relating to the subject matter of this Agreement. The use of the terms “include,” “includes,” or “including” will not be interpreted to be limiting but interpreted to be followed by the words “but not limited to.”

Xenvent may revise the terms of this Agreement from time to time (in Xenvent’s sole discretion), and the most current version of the Agreement will govern Your use of the Services. The current version of the terms of the Agreement can be found at:

 

Terms: https://eventspace.com/terms-of-service

Privacy Policy: https://eventspace.com/terms-of-service

Community Guidelines: https://eventspace.com/terms-of-service

 

Xenvent will try to notify You of material revisions, for example via a notification within the Services or to the email You have provided for Your account. Within five (5) business days of posting changes to this Agreement in the links above or five (5) business days of providing any notice (whichever is earlier), they will become effective and part of the Agreement. By continuing to access or use the Services after those revisions become effective, You agree to be bound by the revised Agreement as part of Your binding contract with Xenvent. If You do not agree with the changes, You should discontinue Your use of the Services and end Your legal agreement with Xenvent.

The laws of the State of California, without regard to its conflicts of law provisions, will govern this Agreement and any dispute that arises between You and Xenvent.  And all disputes related to this Agreement or the Services are subject to the mandatory binding arbitration provisions set forth above. If any arbitration or legal action is necessary to interpret or enforce the terms of this Agreement, the prevailing party shall be entitled, in addition to its costs, to reasonable attorneys’ fees, expert witness fees, and other legal expenses as shall be fixed by the arbitrator, in addition to any other relief to which that party may be entitled.

Xenvent or any successor or assignee may from time to time assign this Agreement, and its rights and obligations. You may not assign this Agreement, or any rights granted herein, without prior written, signed consent by Xenvent, and any assignment or transfer without such consent shall be null and void and will not have any validity.

You acknowledge that Xenvent will be irreparably harmed if You use any of the Services in violation or breach of this Agreement (including in violation of a third party’s Intellectual Property Rights or in breach of Your confidentiality obligations), and that Xenvent would not have an adequate remedy at law in the event of such an actual or threatened violation or breach by You. You agree that Xenvent shall be entitled to an injunction, decree of specific performance, or other equitable relief (including preliminary and permanent injunctive relief) for any actual or threatened violations or breaches by You without the necessity of posting a bond or other security, showing actual damage, or showing that monetary damages would not afford an adequate remedy.

If any provision in this Agreement is declared to be invalid, illegal, or unenforceable, in whole or in part, the entity making such declaration shall try to reform the provision to make it enforceable while maintaining the intent of the provision, but if such reform cannot be made, that provision, or part thereof, shall be treated as severed, leaving valid the remainder of the Agreement in full force and effect. If the class action waiver is found to be illegal or unenforceable as to all or some parts of a dispute, then those parts will not be arbitrated but will be resolved in federal or state court within the County of Santa Barbara, in the State of California, with the balance resolved through arbitration. Xenvent’s failure to enforce any right or provision of this Agreement will not be deemed a waiver of such right or provision.

This Agreement is an agreement between You and Xenvent Technologies LLC, 606 Alamo Pintado, Ste 3-108, Solvang, CA 92363 United States. If You have any questions about this Agreement, please contact Xenvent at: accounts@eventspace.com.

Last Updated: 17 May 2024

Welcome to EventSpace! This Privacy Policy describes how Xenvent Technologies LLC and our subsidiaries and affiliated companies (collectively, “EventSpace,” “we,” or “us”) collect, use, and disclose information about you. This Privacy Policy applies to information we collect when you access or use our websites, mobile applications, and other online products and services that link to this Privacy Policy (collectively, our “Services”), or when you otherwise interact with us, such as through our customer support channels or on social media pages.

We may change this Privacy Policy from time to time. If we make changes, we will notify you by revising the date at the top of this policy. We encourage you to review this Privacy Policy regularly to stay informed about our information practices and the choices available to you.

Collection of information

Information You Provide to Us

We collect information you provide directly to us. The categories of information we collect include:

• Account Information: We collect your name, email address, and username/password.
• Registration Information: We collect Registration Information that may include the Account Information described above as well as your company name/size, job title, phone number, and mailing address.
• Badge Information: We collect information you provide when creating your badge. This may include the Account and Registration Information described above as well as your skills/qualifications, location (by city/state), and educational background.
• Communication Information: We may collect any information included in your communications with us.
• Social Media Information: Depending on your settings, we may receive information like your alias/handle and followers list when you interact with us on social media or link your social media accounts with your EventSpace account.

Information We Collect Automatically

We automatically collect certain information when you interact with us or our Services, including:

• Device Information: We collect information about the device and network you use to access our Services, including your hardware model, operating system version, mobile network, IP address, unique device identifiers, browser type, and app version.
• Usage Information: We collect information about your activity on our Services, such as access times, pages viewed, links clicked, the page you visited before accessing our Services, which events you attend, and what actions you take during those events (e.g., presentations viewed).
• Information Collected by Cookies and Similar Tracking Technologies: We (and those who perform work for us) use tracking technologies, such as cookies and web beacons, to collect information about your interactions with the Services. Cookies are small data files stored on your hard drive or in device memory that help us improve our Services and your experience, see which areas and features of our Services are popular, and count visits. Web beacons (also known as “pixel tags” or “clear GIFs”) are electronic images that we use on our Services and in our emails to help deliver cookies, count visits, and understand usage and campaign effectiveness. For more information about cookies and how to disable them, see the Your Choices section below.

Use of information

We use the information we collect for:

• Delivering the Services, including to:

• permit you to register for, attend, and participate in events; and
• provide, operate, maintain, and secure the Services.

• Communicating with you, including to:

• send you updates such as changes to our terms or policies; and
• provide user support and respond to your requests, questions, and feedback.

• Improving the Services, including to:

• monitor and analyze trends, usage, and activities in the Services;
• debug and repair errors in the Services;
• create new features in the Services;
• develop new products and services;
• personalize your experience with us; and
• create de-identified, anonymized or aggregated information.

• Marketing and Advertising, including to:

• send you direct marketing communications (see the Your Choices section to learn how to opt out of these communications);
• personalize the advertisements you see on third-party platforms and websites (see the Advertising and Analytics section for more); and
• personalize the advertisements you see when you use our Services based on information provided by our advertising partners.

• Compliance and Protection, including to:

• comply with our legal and financial obligations;
• comply with lawful requests and legal process, such as to respond to subpoenas or requests from government authorities;
• detect, investigate, and help prevent security incidents and other malicious, deceptive, fraudulent, or illegal activity and help protect the rights and property of EventSpace and others; and
• audit our compliance with legal and contractual requirements and internal policies.

We may also use information for any other purpose described to you when the information is collected.

Sharing of information

We share personal information in the following circumstances or as otherwise described in this policy:

• Service Providers: we share personal information with vendors, service providers, contractors and consultants that access personal information to perform work for us, such as companies that assist us with web hosting, shipping and delivery, payment processing, fraud prevention, customer service, and marketing and advertising.
• Professional Advisors: We share personal information with our lawyers and other professional advisors where necessary to obtain advice or otherwise protect and manage our business interests.
• Integration Partners: if you choose to use integrations we offer on our Services, such as attending a Zoom presentation, we may share certain information with the integration partners.
• Compliance and Protection: we may share personal information as we believe necessary for the Compliance and Protection purposes described above.
• Corporate Transactions: We may share information in connection with, or during negotiations concerning, any merger, sale of EventSpace assets, financing, or acquisition of all or a portion of our business by another company.
• Affiliates and Subsidiaries: we may share information between and among EventSpace and our current and future parents, affiliates, and subsidiaries and other companies under common control and ownership
• Reviews: if you review the Services, we may share this information publicly/with other users of our Services.
• Consent: We share personal information with your consent or at your direction.

You can also share information through the Services. For example, you may make information available to other users you interact with through the Services (such as through chat).

 

Advertising and analytics

We engage others to provide analytics services and serve advertisements across the web and in mobile apps. These entities may use cookies, web beacons, device identifiers, and other technologies to collect information about your use of our Services and other websites and applications, including your IP address, web browser, mobile network information, pages viewed, time spent on pages or in mobile apps, links clicked, and conversion information. This information may be used by Eventspace and others to, among other things, analyze and track data, determine the popularity of certain content, deliver advertising and content targeted to your interests on our Services and other websites, and better understand your online activity. For more information about interest-based ads, or to opt out of having your web browsing information used for behavioral advertising purposes, please visit www.aboutads.info/choices.

We also work with third parties to serve ads to you as part of customized campaigns on third-party platforms (such as Facebook and Instagram). As part of these ad campaigns, we or the third-party platforms may convert information about you, such as your email address and phone number, into a unique value that can be matched with a user account on these platforms to allow us to learn about your interests and serve you advertising that is customized to your interests. Note that the third-party platforms may offer you choices about whether you see these types of customized ads.

Your choices

Account Information

You may update and correct certain account information at your account page. 

Cookies

Most web browsers are set to accept cookies by default. If you prefer, you can usually adjust your browser settings to remove or reject browser cookies. Please note that removing or rejecting cookies could affect the availability and functionality of our Services.

Communications Preferences

You may opt out of receiving promotional emails from EventSpace by following the instructions in those communications. If you opt out, we may still send you non-promotional emails, such as those about your account or our ongoing business relations.

Contact Us

If you have any questions about this Privacy Policy, please contact us at privacy@eventspace.com.

Effective Date: 6 October, 2022

1. SCOPE AND GOVERNANCE

Scope

This policy sets forth the top-level principles and requirements of Xenvent Technologies’ Data Security Program. Subsidiary policies, as indicated below in this policy, are intended to set forth additional requirements for specific aspects of the Data Security Program. Xenvent will  implement this policy and the subsidiary policies through a range of specific actions and procedures, which will be documented as useful to Xenvent in a variety of runbooks, playbooks, internal statements of procedure, and similar separate documentation.

Xenvent’s Data Security Program applies to:

(a)        Xenvent’s enterprise (IT) information and systems and to the data or information of employees, personnel, and other natural persons who interact with Xenvent in a business-to-business capacity; and

(b)        software and/or online services that Xenvent creates, offers and/or sells to, and/or operates for external end users and to the personal information of end users of the software and/or online services.

Within that scope, the Data Security Program applies to both Xenvent’s proprietary software and infrastructure and also to third-party cloud software and infrastructure used by Xenvent and its personnel (collectively, “Xenvent’s Computing Resources”). In this policy, any data or information of natural persons, regardless of their relationship with Xenvent, is referred to as “Personal Data.” Any other data or information of Xenvent is referred to as “Business Information.”

Responsible Official

Xenvent’s Head of Product is responsible for Xenvent’s Data Security Program.  The Head of Product coordinates with other appropriate Xenvent officers and personnel to ensure the development, implementation, and enforcement of the Data Security Program.

Management Oversight & Responsibility

Xenvent maintains processes for C-Suite level management to exercise oversight of, and accept ultimate responsibility for, the Data Security Program.

2.  ADMINISTRATIVE SECURITY MEASURES

Data Classification

Xenvent classifies the Personal Data Xenvent processes and/or controls according to the harm that unauthorized access to, degradation of the integrity of, or interruption of the availability of the data would cause to Xenvent and/or to the data subjects.

In particular, Xenvent classifies government identifiers, payment card information, passwords, health information, precise geolocation, and the contents of non-public direct messages between its users as “Critical Data.”

Xenvent encrypts Critical Data at rest or in transit using industry standard and accepted methods, or applies appropriate compensating controls, and restricts access to and distribution of such data.

Workforce Security Measures

1. Hiring & Promotion

Xenvent maintains procedures to ensure that candidates for employment (or for promotion) who will have access to Personal Data and/or Business Information that Xenvent considers sensitive undergo appropriate vetting, including, as appropriate, verification of prior employment and performance and criminal background checks.

2. Data/Network Access and Acceptable Use Policy

Xenvent maintains limited corporate Computing Resources through third party cloud providers. All employees are expected to use Xenvent corporate cloud resources for Xenvent purposes only and consistent with applicable terms of service for each product. Xenvent accounts with cloud providers, including email accounts, are property of Xenvent, may be monitored or accessed at any time by Xenvent for Xenvent purposes, and Xenvent personnel have no right or expectation of privacy or private use of the accounts.

Before distributing corporate computing assets, such as laptops, for employee use, Xenvent will develop a Data/Network Access and Acceptable Use Policy that sets forth acceptable and prohibited uses of Xenvent’s Computing Resources.  Xenvent will require new employees to acknowledge the policy in writing as a part of onboarding.

3. Training

1. Basic Security Training

Xenvent will develop procedures to ensure that all new employees are trained regarding Xenvent’s Data Security Program and data security generally as part of new employee onboarding and at least annually thereafter.

2. Security Training for Developers

Jetrockets personnel who write code for Xenvent undergo appropriate security training at onboarding and regularly thereafter.

4. Monitoring

Xenvent reserves the right to access any traffic or information in Xenvent’s Computing Resources. As such, Xenvent Personnel have no expectation of privacy when accessing Xenvent’s Computing Resources, regardless of whether accessed from a personal device or a Xenvent device.

5. Enforcement

Violations of requirements of the Data Security Program may subject personnel to disciplinary action or termination of employment for violations.

6. Termination

Xenvent maintains procedures to ensure that as part of the termination of employment, or separation in the case of non-employee personnel, all access privileges to Xenvent Computing Resources are immediately revoked; all Xenvent-issued devices are recovered; all Xenvent-managed segments on personal devices are wiped; and the individual is reminded of their continuing obligation of confidentiality.

Vendor, Service Provider, and Contractual Partner Security 

Xenvent maintains procedures to ensure that vendors, service providers, and other contractual partners with physical or virtual access to Xenvent’s Computing Resources or to Personal Data have appropriate administrative, physical, and technical security safeguards in place, including, as appropriate, contractual terms that impose enforceable security obligations, establish Xenvent’s rights in the event of an incident affecting Personal Data, and appropriately allocate risk and liability among the parties.

Risk Assessment & Management

Xenvent has assessed risks to the data that it collects and plans to collect at the time of writing this policy. Prior to implementing any substantial change in its data security environment or to offering new products or services, Xenvent will conduct a risk assessment to identify and assess the data security threats and vulnerabilities associated with that change in environment, product, or service. As and if warranted, Xenvent will take action to minimize the risks identified.

Incident Response

In the event of a security incident, the Head of Product is responsible for investigating the incident and alerting additional Xenvent leadership if necessary. Xenvent will engage appropriate technical, forensic, and legal resources in the event that sensitive Personal Data has been compromised. The Head of Product, with the assistance of outside counsel, will prepare a log of all such incidents determined to have exposed Critical Data to unauthorized personnel.

3. PHYSICAL SECURITY MEASURES

Facility Security

Physical resources used for Xenvent Computing Resources may not be accessed by any Xenvent personnel, and are secured from unauthorized access or damage by Amazon Web Services.  If Xenvent establishes physical facilities in the future for employees and/or Computing Resources, it will establish appropriate policies for secure employee and visitor access.

Computer & Device Physical Security

Xenvent takes appropriate steps to prevent unauthorized access or damage to, or theft of, personal computers and devices used for Xenvent operations.

4. TECHNICAL SECURITY MEASURES

Safeguards for Xenvent’s On-Premises Network & Software

Xenvent does not use or maintain on-premise hardware or software or its own networks. Should its architecture change in the future, it will evaluate applicable technical security measures at that time.

Safeguards for Use of Third-Party Cloud Resources

1. Selection of Cloud Resource Providers

Xenvent maintains procedures for approving cloud resource providers and prohibits personnel from using cloud resources that have not been approved by Xenvent Information Technology. In deciding whether to approve a cloud resource provider, Xenvent considers the level of security provided by it and whether it is appropriate and reasonable for the type of Personal Data and/or Business Information that will traverse or be stored on the cloud resource.

2. Cloud Resource Inventory

Xenvent maintains an inventory of all approved cloud resources.

3. Configuration of Cloud Resources

Xenvent makes use of any security-related settings, features, or configuration choices made available by the cloud resource provider, unless Xenvent determines a security-related setting, feature, or configuration choice is not appropriate for Xenvent’s use case. Xenvent reviews the documentation provided by the cloud resource regarding security in configuring, provisioning, and/or using the cloud resource.

4. Intrusion Prevention & Detection

Xenvent makes use of any intrusion prevention and detection capabilities offered by the cloud resource provider where feasible.

Safeguards for Hardware

1. Updates & Patching 

Xenvent requires that personnel timely install updates and patches to personal computers and mobile devices (“Hardware”) authorized to access the Xenvent network or cloud resources.

2. Disposal & Re-Use of Hardware

All Personal Data and/or sensitive Business Information stored on any Hardware must be deleted or rendered inaccessible and unreadable before that Hardware is disposed of or re-used.

3. Mobile Device Security

Xenvent will ensure that mobile devices permitted to access the Xenvent network or cloud resources are secured through registration on the Xenvent Hardware inventory, establishment of a Xenvent segment on the device, central management of the device or Xenvent segment, enhanced access requirements (e.g., longer PIN numbers), and remote location and wiping capabilities.

Safeguards Regarding Access

1. User Accounts & User Access Controls

Xenvent ensures that user accounts on its network and cloud resources are appropriately provisioned and configured, including password requirements, multifactor authentication where feasible, and appropriate procedures for failed login attempts and inactivity periods.

2. Principle of Least Privilege

Xenvent maintains procedures to ensure that the principle of least privilege is implemented across Xenvent’s Computing Resources such that each user has access to only those resources necessary to perform effectively his or her job functions.

3. Remote Access

Xenvent maintains procedures for providing secure remote access to the Xenvent network and cloud resources. Those policies and procedures will take into account the unique threats and vulnerabilities that arise from remote access and establish controls to mitigate them, such as two-factor authentication, VPN tunneling, PI whitelisting, and additional access and activity logging.

4. Logging, Aggregation, & Analysis

Xenvent maintains procedures for appropriately logging access to, activity on, and egress from the Xenvent network and cloud resources; aggregating and retaining the logs for a reasonable period of time; and analyzing the logs to identify unauthorized or suspicious activity.

Safeguards for Storage of Personal Data

1. Encryption

Xenvent maintains procedures to ensure that encryption is appropriately utilized to protect, where feasible, Critical Data and sensitive Business Information both at rest and in transit, and on both the Xenvent network and cloud resources.

2. Data Retention and Deletion

Xenvent maintains procedures for the deletion of Personal Data (a) after it is no longer needed for the purpose for which it was collected, unless a different period of retention is required by law in the applicable jurisdiction; and (b) pursuant to any external commitments or representations made by Xenvent.

Xenvent is not at present subject to legal requirements to respond to requests from data subjects, but it will make best efforts to delete Personal Data when requested to do so.

5.  POLICY UPDATES

On at least an annual basis, this policy is reviewed, updated as and if necessary, and approved by the Head of Product.

6. DOCUMENT CONTROL AND REVISION HISTORY

 

Date	Approver	Scope, Updates
27-Sept-2022	Joshua Jones	Initial Statement

Effective Date: 6 October, 2022

Thanks for using Xenvent EventSpaceTM (“EventSpace,” “we” or “us”). By using our services and agreeing to our Terms of Service, you agree to abide by the letter and the spirit of the Community Guidelines below. You also agree that we may terminate or suspend your access to EventSpace, or remove your content, if, in our sole discretion, we decide that your content or conduct violates these Guidelines, creates legal risk for us, or threatens the safety and security of our users.

To report intellectual property infringement on EventSpace, please email ipclaims@eventspace.com.

To report all other violations of these Community Guidelines, please email cgclaims@eventspace.com.

To provide feedback on these Community Guidelines, please email us at cgfeedback@eventspace.com.

Accessibility

EventSpace is committed to making its platform accessible for everyone, including people with disabilities. To provide feedback on our efforts, or to alert us to accessibility barriers on EventSpace, please email us at accessibility@eventspace.com.

Rules about content and conduct on EventSpace

Impersonation, inauthenticity, and bots

You must be honest and transparent in your use of EventSpace, including in your use of our services and in your interactions with others. You may not impersonate others or misrepresent your identity, affiliations, and intentions, or create fake accounts or identities that are intended to deceive or mislead. We also prohibit the use of bots to manage accounts. Each account must be associated with a human, not a bot.

Respectful interactions

You must be respectful in your interactions with others. We do not tolerate bullying, trolling, shaming, harassment, or any behaviors that we determine to be malicious, harmful, or disrespectful.

Misinformation

We prohibit the dissemination and promotion of misinformation, including but not limited to content that may pose a risk to specific people, groups, or the public at large. This includes false or manipulated content that is shared with the intent to mislead, or has been scientifically disproven by public health authorities.

Hateful activity

We do not tolerate hateful activity or the promotion of hateful activity. Prohibited activities include harassing, threatening, or promoting violence against people or groups based on their personal attributes. For purposes of these Community Guidelines, personal attributes include race, color, religion, national or ethnic origin, sexual orientation, gender and gender identity, age, disability, and medical or genetic conditions. Conspiracy theories that diminish or deny the suffering of a group of people are also prohibited.

Terrorists and violent extremism

You may not use EventSpace to create, post, or share content that encourages, promotes, incites, or glorifies terrorism or violent extremism.

Illegal activity

We prohibit all forms of illegal activity, as well as behavior that facilitates or encourages illegal activity. Prohibited activities include trafficking in firearms; sales of illegal and controlled substances; schemes designed to defraud or mislead; and the non-consensual exposure of private information.

Violent, dangerous, and disturbing activity

You may not use EventSpace to create, post, or share content that is violent in nature, or that is gratuitously graphic, disgusting, obscene, or designed to upset or shock others. We also prohibit content that encourages dangerous or illegal activities that risk serious physical harm or death.

Threats

We prohibit all threats, explicit and implicit, to the physical, mental, and emotional health of others.

Self harm

We do not allow content or conduct that promotes or glorifies self-injury, or encourages others to harm themselves in any way.

Child exploitation

We prohibit child nudity of any kind. We also prohibit any content or conduct that EventSpace determines, in its sole discretion, exploits, sexualizes, or fetishizes minors, or glorifies, promotes, or normalizes the sexual exploitation of minors in any way.

Sexual content and nudity

You may not use EventSpace to create, post, or share pornography, sexual activity, or lewd or obscene content, including obscene nude images. We restrict such content to foster a safe and welcoming environment and to prevent the sharing of non-consensual or underage content. We understand that content including adult nudity may be shared for important and legitimate reasons, including for educational purposes. We may make allowances for such content.

Solicitation and prostitution

You may not proposition anyone or otherwise engage in, facilitate, or promote prostitution.

No spam

You may not use EventSpace to create, post, share, or send content that is unsolicited, irrelevant, or repetitive.

Privacy

You may not post or share the private information of others without their explicit consent. Private information includes but is not limited to telephone numbers, government identification numbers, addresses, financial information, and security credentials (such as passwords).

Intellectual property

We respect the intellectual property rights of others, and we expect our users to do the same. You may not use EventSpace to create, post, or share content that violates others’ intellectual property rights, including under laws prohibiting copyright and trademark infringement.

When provided with the required information, EventSpace will remove or disable access to material that infringes intellectual property rights and  take action against repeat infringers. To report intellectual property infringement, ipclaims@eventspace.com.

Other rules and restrictions

Age restrictions

You may not use EventSpace if you are under the age of fourteen (14).

Enforcement

If we determine that your behavior violates these Community Guidelines, then we may terminate or suspend your account, block or limit your access to EventSpace, remove content, or take other actions to protect our rights and our users. You may not create new accounts or otherwise circumvent our enforcement measures. Enforcement of the Community Guidelines is solely at our discretion, and failure to enforce the Community Guidelines does not constitute a waiver. The Community Guidelines do not create enforceable rights for users or third parties.